CALEA Compliance in 2024: Extra-Duty Employment
It is not uncommon for law enforcement officers to supplement their income with additional off-duty/extra jobs.
While this practice is encouraged by many agencies, keeping track of these details can often be a challenge. To ensure safe and legal practices, the Commission on Accreditation for Law Enforcement Agencies (CALEA) has set standard 22.2.5 for extra-duty employment, providing both transparency and accountability for officers who work such jobs.
These standards include:
Prior Approval: Officers need permission to take on extra-duty jobs.
Clear Policies: Agencies must have clear guidelines for officer conduct during extra-duty assignments.
Approval Process: A system for reviewing and revoking extra-duty privileges should be in place.
Centralized Coordination: A designated person or department should oversee extra-duty activities.
Detailed Records: Documentation of each officer's extra-duty work is required.
Meeting these requirements can be difficult, especially for agencies with limited resources. Many agencies rely on a single extra-duty coordinator to manage the entire process manually and this can lead to several problems:
Unequal Job Distribution: If jobs aren't advertised effectively, some officers may miss opportunities.
Policy Enforcement Challenges: Ensuring everyone follows the rules becomes difficult with a large number of officers and jobs.
Data Overload: Maintaining detailed records for every assignment can be a time-consuming nightmare.
Scalability Issues: A surge in extra-duty requests can overwhelm a single coordinator, increasing the risk of errors.
The Solution: Extra-Duty Management Software
Law enforcement agencies can leverage technology like PowerDetails to streamline the extra-duty management, from start to finish. PowerDetails offers significant benefits, including:
Automated Workflows: Receive employer requests, advertise jobs, and enforce policy rules electronically.
Centralized Data Storage: Maintain detailed records on all jobs, officers, and hours worked in one secure location.
Officer Access: Empower officers to view and apply for jobs, and report actual hours worked.
Simplified Billing: Generate invoices and integrate with existing billing and payroll systems.
Implementing a software solution like PowerDetails can be achieved in just a few weeks. This approach is not only more cost-effective than hiring additional staff, but it also leverages a proven system trusted by thousands of officers nationwide.
Contact us today to learn more about how PowerDetails can help your agency optimize your extra-duty management system!
Are you ready to streamline your Extra-Duty Details?
