The Importance of Easily Accessible Data for Overtime & Off-Duty Details
An agency’s ability to collect, organize, and report on its data is critical.
Without organized data, agencies often fail to identify the flaws and failures of their system, which can lead to significant risk and liability issues later on down the line.
Do you know…
What types of jobs are being worked most often?
How many personnel hours are spent within a specific time frame?
What types of employers are requesting jobs?
Understanding what types of jobs are being worked most often, how many personnel hours are spent within a specific time frame, and what types of employers are requesting jobs are just a few examples of information that would be useful to your command staff.
Fair Job Distribution
When it comes to fair job distribution, analyzing data can highlight “popular” types of jobs. These jobs can often become a source of friction within the agency when officers feel they are not distributed fairly.
Meanwhile, “unpopular” jobs can go unfilled up until the last minute, causing stress to both employers and coordinators.
Examining the history of certain job types or employer types can help an agency determine if certain limitations or job bidding practices could be implemented to ensure fairness and motivate officers to apply for more of the “unpopular” jobs.
Accurate Accounting
Additionally, keeping track of personnel hours is essential to providing accurate billing information (if billing is centralized), and in noting any changes to scheduled hours.
Monitoring the hours worked each week/month can also ensure that no single officer is exceeding any limitation of overtime or off-duty hours.
Efficient Coordination
While command staff and employers benefit the most from data analysis, the off-duty coordinator is usually the one doing the heavy-lifting.
Without a technology-driven solution, coordinators must spend time entering information, searching for and correcting any errors, and analyzing the data to create manual reports.
With the implementation of a software solution like PowerDetails, agencies can save time, save money, and gain insight into how to improve the off-duty and overtime process.
PowerDetails prides itself on the multitude of reports that can be generated instantly.
These reports allow law enforcement agencies to keep track of personnel hours, changes in scheduled hours, job types, employer types, and more.
With only a few clicks, coordinators can assess important data to present to the command staff to determine if policies are being properly enforced and jobs are being distributed fairly. Having an integrated system cuts down management time and mitigates the risk of human error, helping your agency run more efficiently with peace of mind.
The best way for your agency to assess the benefits of having a robust reporting system is by trying it for yourself.
Click here to schedule a web demonstration, and we’ll gladly set you up with a Free 15-day trial.
Are you ready to streamline your Extra-Duty Details?
