7 Ways to Simplify Billing Practices in Secondary Employment
There are many potential barriers to obtaining timely payments from vendors, but your success depends on it!
PowerDetails has simplified how you send invoices to help you get paid promptly.
Invoicing your vendors should offer you simplicity and transparency, not add another administrative task into your workflow. Why complicate things?
Our billing process covers all the invoicing basics: automatically generating invoices, sending invoices, tracking payments, and creating reports.
PowerDetails has made it simple for you to generate individual invoices automatically in the system and the option to create a standardized timeframe to send invoices to your vendor.
Having the option to create a standardized timeframe for invoicing can help control when invoices are sent. Whether you send invoices via snail mail or through email, your vendors need to have a clear understanding of how their money is spent.
Simplified invoices can make it easy for vendors to review individual line items and understand exactly what they are paying for.
Let's review some best practices that PowerDetails uses to make sure your agency is equipped and able to collect payments from vendors for services rendered.
How can PowerDetails make billing vendors easy?
Set up an employer portal: You can allow your customers (vendors) to access a mini PowerDetails portal and their invoices without waiting. Customers will also have the option to pay their bill online using PowerDetails Pay once they have received their invoice.
Send invoices promptly: If your vendor doesn't have the invoice it can't get paid. With one click, you can quickly get those invoices sent out without worrying about them getting lost in the mail.
Make it easy for your customers: Billing can be frustrating for anyone, and invoices can be confusing to read. Invoices should be simple and state necessary information that is relevant to receiving payments on-time. Why complicate how you bill your vendors when you can simplify the process entirely and avoid having unpaid invoices?
Send estimates before a job even starts: Estimates are a great way to send your vendors an idea of what they will be paying for and give them the ability to pay in advance.
Automatically generate invoices: PowerDetails automatically generates an invoice once the officer reports their hours in the system and fills in your customer's information, rather than creating a template for your invoices.
Go Paperless: Save the Trees! Having the ability to click a button and send an invoice via email can speed up the payment process significantly. Our system also offers you a way to track those paperless invoices sent, so you know that your vendor is receiving their bill.
Review monthly reports: Our easy to read reports can help you track what has been paid to your agency and can identify opportunities to make your daily workflow run more smoothly.
When vendors know what to expect and can understand their invoices, you benefit by earning their trust. With PowerDetails, your billing and invoicing process will be simpler, more accurate, and more efficient than ever.
If you would like to see PowerDetails first-hand, click here to watch a pre-recorded demo of the PowerDetails app.
Are you ready to streamline your Extra-Duty Details?
